License Agreements
All sales and rentals from the Video Data Bank are regulated by a contract with each artist. The artist holds copyright for their works, however the VDB has the right to license specific rights under its agreement with the artists. During check out customers will be asked to review and acknowledge the rights and restrictions which apply to their order type. This online contract will serve as an acknowledgment that you and/or your institution understand the rights of purchase and will comply with this agreement. We recommend customers print or retain a copy of this agreement for their records.
Please direct any questions regarding license rights to the Video Data Bank Distribution Manager
General License Terms – All Rentals & Purchases
Payment, Delivery & Returns
If you have received a damaged or flawed copy please notify us within 5 days of receipt, and we will replace the damaged copy. The Video Data Bank does not provide discounted or free replacement copies under any circumstances except the receipt of a damaged or flawed copy. Due to the duplicable nature of the video product, Video Data Bank cannot accept returns (or issue refunds) for orders that were placed in error.
Payment must be made in advance of shipment of the material (or within 30 days of delivery for US institutions using Purchase Order.)
Production of Promotional Materials
Purchasing / renting institution has the right to select, produce and display still images taken from each title for materials including flyers, posters, brochures, newspapers, magazines and other signage for the purposes of publicity, promotion and education. All stills used for digital or print materials must display the following credit: “Courtesy of the Video Data Bank, www.vdb.org.”
Purchasing /renting institution has the right to produce excerpts of moving images and video clips from materials for use on the institutional website, and on inner-institutional intranets for the sole purpose of promotion, publicity and education. Video clips shall not exceed the running time of 00:30 seconds.
Limitations to Broadcast, Cablecast, and Digital Format Rights
Purchase of material does NOT include the right to upload, broadcast, cablecast or present material in whole or in part in analog or digital format on the Internet or on inner-institutional intranets (with the exception of 00:30 second clips for publicity and promotion as outlined above).
Educational Purchase License
Duration & Duplication
Purchase applies to the standard life of the tape or disc. In case of loss or damage to original material, the Video Data Bank does not provide discounted or free replacement copies.
Purchasing institution may NOT copy or convert the title to any other analog or digital formats, including additional DVD copies.
Purchase does include the right to translate text of material into the official language(s) of the country in which the buyer institution is located. The VDB requests that in the case of translation, we receive a copy of the translated material for our files.
Public Performance Rights
Material may be used for cultural or institutional use only. Materials may be screened in classrooms, libraries or screening venues on the premises or property of the purchasing institution.
Educational purchase from the Video Data Bank comes with "public performance rights" which the law defines as the "right to screen at a place open to the public or at any place where a substantial number of people from the public who are not necessarily affiliated with the purchasing institution are assembled". However, extended exhibitions or looped display within museums and/or galleries that are part of the purchasing institution are NOT permitted.
The purchasing institution has the right to charge admission fees to the general public.
The purchasing institution cannot lend, rent, sell or otherwise disseminate the materials to another cultural or educational institution, the general public or any other third party for institutional or home use or for use outside of the purchasing institution including the use in touring programs. This provision supersedes all First Sale Doctrine rights.
Addendum for SURVEYING THE FIRST DECADE – Licensees of this DVD box set acknowledge limitations on public performance rights. The collection may be used for educational use only conducted on the premises or property of the purchasing institution. This anthology may be used in on-site libraries and classrooms but may not be used or removed from the premises of the purchasing institution.
Screening Rental License
Terms of Rental
The exact screening rental date/s must be defined when the order is placed with the Video Data Bank. Material is only licensed for the usage dates specified and agreed upon in advance of the program. Screening rental is defined as a scheduled one-time presentation of material. Extended exhibition or ongoing looped display is NOT covered within this license. Contact VDB for an exhibition quote.
Material will be exhibited only in its entirety and may not be altered or excerpted in any way.
Renting institution has the right to use title on compilation reel with other titles only for the duration of a public screening in which the title appears. After the initial screening or exhibition period described in the VDB order form has occurred, these materials will be destroyed and/or returned to the Video Data Bank. In no other case may the material be copied in whole or in part.
In case of loss, failure to return, or damage to the rental materials, the renting institution will be liable for the current cost of materials, staff time and fees spent in pursuit of the item.
The material rented from the Video Data Bank comes with "public performance rights" which the law defines as the "right to screen at a place open to the public or at any place where a substantial number of people from the public who are not necessarily affiliated with the purchasing institution are assembled".
The renting institution has the right to charge admission fees to the general public.
The renting institution cannot lend, rent, sell or otherwise disseminate material to another cultural or educational institution, the general public or any other third party for institutional or home use or for use outside of the purchasing institution including the use in touring programs. This provision supersedes all First Sale Doctrine rights.
Archival Purchase License
Duration & Duplication
Purchase applies to the standard life of the Betacam/Digibeta tape. In case of loss or damage to original material, the Video Data Bank does not provide discounted or free replacement copies.
Purchasing institution has the right to transfer material from archival format to one screening copy in VHS or DVD format. Contact VDB for permissions regarding other screening formats.
Purchasing institution may contact the VDB at any point during the life of the tape to purchase screening copies of the archival tapes for a nominal fee.
Purchasing institution has the right to use title on compilation reel with other titles only for the duration of a public exhibition in which the title appears. After the initial screening or exhibition period has occurred, these materials will not be screened in public without approval from the Video Data Bank. Additional charges may apply.
Purchase does include the right to translate text of material into the official language(s) of the country in which the buyer institution is located. The VDB requests that in the case of translation, we receive a copy of the translated material for our files.
Public Performance Rights
Material may be used for cultural or educational institutional use only. Materials may be screened or exhibited on a loop in classrooms, libraries, galleries, or in public screening venues on the premises or property of the purchasing institution.
The material purchased from the Video Data Bank comes with "public performance rights" which the law defines as the "right to screen at a place open to the public or at any place where a substantial number of people from the public who are not necessarily affiliated with the purchasing institution are assembled". Extended exhibitions or looped display within museums and/or galleries that are part of the purchasing institution are permitted.
The purchasing institution has the right to charge admission fees to the general public.
The purchasing institution cannot lend, loan, rent, sell or otherwise disseminate material to another cultural or educational institution, the general public or any other third party without the written approval of the Video Data Bank. This provision supersedes all First Sale Doctrine rights and includes restrictions on touring exhibitions.
Individual Purchase License
Terms of Purchase
Licensee acknowledges this video purchase is for individual home use only and comes with NO PUBLIC PERFORMANCE rights. The purchaser understands and agrees that the titles:
- May not be screened or exhibited publicly in any commercial, theatrical, or institutional presentation, including classroom, educational, non-profit and instructional usage.
- May not be uploaded, broadcast, cablecast, or webcast in any manner.
- May not be duplicated, transferred, excerpted or edited to any other analog or digital format.
